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Project Administrator

  • Job type: Contract
  • Sector: Energy, Oil & Gas
  • Discipline:
  • Location: Aberdeen
  • Salary:
  • Job reference: 2018-12933_1543941981

Job Description

WorleyParsons is currently recruiting a Project Administrator based in our Altens Office, Aberdeen for a duration of 6 months.

Role Overview

  • Provide administration support to the Project Team, and other areas of the Project when required.
  • Proactive diary management for Project Team.
  • Provide administration support to client (where applicable).
  • Create and issue Contract monthly report.
  • Arrange travel/accommodation.
  • Arrange meetings and record minutes when required.
  • Liaising with commercial team to record impending costs including lunches, taxis, stationery etc.
  • Generate WorleyParsons/Contract associated forms (i.e. personnel Requisitions, New start forms, Travel Requisitions, change Control, Interim Review).
  • Arrange hardware/software, furniture etc for new starts joining the project.
  • Liaise with Facilities for any office moves or facilities issues.
  • Update contact list, seating plan, project distribution list with new starts/leavers.
  • Ensure that stationery levels are maintained using the Corporate Materials System.
  • Maintain accurate filing system for project letters, reports, etc.
  • Maintain Contract SharePoint site.
  • Commitment to and promotion of WorleyParson's values and ensuring the realisation of company and project health, safety, environmental, quality and ethics, systems, policies and procedures

Role Requirements

  • Demonstrable experience in similar role.
  • Good understanding of office administration processes and practices.
  • Regular use of major software packages i.e.: Word/Excel etc., input into project share point site.
  • Ability to interface and interact with Management and Client Representatives at all levels.
  • Experienced in the production of detailed documents/reports.
  • Maintain confidentiality at all times.

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