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People Coordinator

  • Job type: Contract
  • Sector: Energy, Oil & Gas
  • Discipline: HR & Recruitment Specialists
  • Location: Stockport, Greater Manchester
  • Salary:
  • Job reference: 2020-41177_1583150842

Job Description

At the end of April 2019, WorleyParsons combined with Jacobs' Energy, Chemicals and Resources (ECR) division, to create Worley.
Together, we are a leading global provider of professional project and asset services in the energy, chemicals and resources sectors.

We have almost 60,000 amazing people in around 60 countries across the world covering the full lifecycle, from creating new assets to sustaining and enhancing operating assets for our customers.


Our exciting combination will create new opportunities for you to join us. The transition will take time, so in the short-term you may see references to our heritage companies in your application process.

This position is for an initial four month contract.

Expectations:


To carry out the role of People Coordinator and support and assist the People Team in the effective provision of People Administration to the People function and wider business.


Key aims and objectives:


The People Coordinator will provide a professional, customer-focused administration service to the People Team and to Line Management across the business, ensuring the application of best practice and established processes and procedures, whilst following work instructions.
There will also be opportunity to be involved in HR projects and initiatives.

Prime responsibilities and duties:

  • Responsible for the People Team general inbox. Responding or sourcing responses to all HR related queries within SLAs
  • First point of contact for employee queries and administration
  • Payroll/Administration/Coordination - Liaison and interface with BSC (Business Service Centre) to request the timely set-up of payroll records and tracking of these actions. Checking Payslips when essential
  • Responsible for providing comprehensive payroll support for ensuring the monthly sign of payroll from the people team, to ensure all monthly changes have been processed in adherence to the payroll deadlines
  • Build and establish working relationships with employees, line managers and wider People Team. Deal promptly with queries raised by employees, managers and external stakeholders; face to face, by email or over the telephone
  • To work cohesively with the People Team through proactive involvement and following instruction; Manage day-to-day People Administration within the People function relating to New Starts; Contractual Changes and Leavers, as well as generalist People activities, including system/tracker updates, providing references, reporting and stakeholder notifications where appropriate
  • Produce and issue employment contracts, addendums/variations and associated documentation. All documentation to be prepared and actioned within agreed timescales in order to ensure value adding service is delivered to the business
  • Ensure documentation issued is always current, relevant and appropriate
  • Ensure that all personal data is managed in line with the Data Protection legislation and Company policy
  • Maintain accurate and complete worker records and data quality/integrity is maintained at all times
  • Creation & maintenance of accurate HR record within Oracle system in a timely manner
  • Produce accurate and timely reports in line with reporting schedule and/or on demand requests
  • Accurately update trackers and all applicable documentation, as appropriate
  • Manage and assist the probation period administration, ensure timely notification to managers of impending deadlines. Ensure employees receive written confirmation letters.
  • Liaise with People Operations' teams and employees from various projects and functions on a daily basis in order to provide a quality People Administration service, ensuring business needs are always met
  • Ensure all records are fully and accurately maintained in line with agreed processes.
  • Provide advice on Company policies, handbook and procedures where appropriate, escalating any issues immediately.

Allied occasional duties

  • Attend meetings and produce minutes as required
  • Any other relevant duties, as directed
  • Deliver Company Induction to new starts within the business
  • Administration of benefits' (for example: Pensions) documentation, including follow-up on outstanding or incomplete paperwork

Qualifications / Training:

  • Excellent Microsoft Office skills including, Outlook, Word, Excel, PowerPoint (essential)
  • Bachelor's degree (required)
  • Oracle and SAP knowledge and experience

Key Competencies:

  • Strong attention to detail
  • Able to follow a defined process and suggests opportunities for continuous improvement
  • Acts with integrity
  • Excellent interpersonal and communication skills both written and verbal in a clear and concise manner to line managers and employees
  • Ability to build and maintain strong working relationships with employees across the business
  • Trustworthy team member who considers those around them
  • Ability to maintain confidentiality and professionalism
  • Ability to work in a fast-paced environment
  • A can- do attitude and a flexible approach to working

Experience:

  • Demonstrable experience in a busy, fast-paced organization (essential)
  • Previous HR Administration experience (essential)
  • Experience of a Matrix organisation (desirable)
  • Oil and Gas industry experience (desirable)

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