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HR Screening Administrator

  • Job type: Permanent
  • Sector: Energy, Oil & Gas
  • Discipline: HR & Recruitment Specialists
  • Location: Aberdeen
  • Salary: Negotiable
  • Job reference: 2018-10768_1520933206

Job Description

WorleyParsons is currently recruiting a HR Screening Administrator based in Aberdeen on a permanent basis.

To carry out the role of HR Screening Administrator and support and assist the HR Screening Team Lead in the effective provision of HR Administration to the HR function and wider business.

The HR Screening Administrator will provide a professional, customer-focused administration service to the HR Operations' Team and to Line Management across the business, ensuring the application of best practice and established processes and procedures, whilst following work instructions

  • To work cohesively with the HR Operations' Team through proactive involvement and following instruction; seeking guidance and advice as appropriate.
  • Manage day-to-day HR Administration within the HR function relating to New Starts, including system/tracker update, reporting and stakeholder notifications where appropriate
  • Ensure compliance and competence of all workers by checking and validating relevant and original documentation, including Right to Work and qualification checks and full compliance with the Company Training Matrix
  • Issue timely invitations to Pre-employment/engagement Screening Days and ensure that candidates are provided with essential and relevant Company information
  • Ensure documentation issued is always current, relevant and appropriate
  • Upload documentation/certification to training system where required
  • Monitor online completion of mandatory Company policies and procedures and follow-up on non-compliance or incomplete documentation/eforms, as appropriate
  • Administer and adjudicate the completion of Skills Questionnaires to Offshore Workers, ensuring exam conditions are maintained at all times, providing results feedback to candidates
  • Present Company Induction to new starts ensuring that delivery is effective and well-received by the audience
  • Maintain Company Induction material and ensure relevance and effectiveness of material
  • Issue 'Passed' or 'Not Passed' notifications to projects and relevant stakeholders in line with expected timelines
  • Complete and submit Training Requisitions for any training required, and ensure course completion by new starts
  • Ensure that all personal data is managed in line with the Data Protection legislation and Company policy
  • Maintain accurate and complete worker records and ensure that all systems are updated and that data quality/integrity is maintained at all times
  • Produce accurate and timely reports in line with reporting schedule and/or on demand requests
  • Accurately update trackers and all applicable documentation, as appropriate
  • Liaise with HR Operations' teams and employees from various projects and functions on a daily basis in order to provide a quality HR Administration service, ensuring business needs are always met
  • Deal promptly and politely with queries raised by employees, managers and external stakeholders; preferably face to face, but also by email or over the telephone
  • Support colleagues with day-to-day activities to ensure that deadlines and standards are met and commitments honoured
  • Participate in training/mentoring of new and existing colleagues
  • Ensure own understanding and compliance with HR policies and procedures, as well as mandatory Ethics and Compliance requirements
  • Attend meetings as required
  • Any other relevant duties, as directed

WorleyParsons is currently recruiting a HR Screening Administrator based in Aberdeen on a permanent basis.

To carry out the role of HR Screening Administrator and support and assist the HR Screening Team Lead in the effective provision of HR Administration to the HR function and wider business.

The HR Screening Administrator will provide a professional, customer-focused administration service to the HR Operations' Team and to Line Management across the business, ensuring the application of best practice and established processes and procedures, whilst following work instructions

  • To work cohesively with the HR Operations' Team through proactive involvement and following instruction; seeking guidance and advice as appropriate.
  • Manage day-to-day HR Administration within the HR function relating to New Starts, including system/tracker update, reporting and stakeholder notifications where appropriate
  • Ensure compliance and competence of all workers by checking and validating relevant and original documentation, including Right to Work and qualification checks and full compliance with the Company Training Matrix
  • Issue timely invitations to Pre-employment/engagement Screening Days and ensure that candidates are provided with essential and relevant Company information
  • Ensure documentation issued is always current, relevant and appropriate
  • Upload documentation/certification to training system where required
  • Monitor online completion of mandatory Company policies and procedures and follow-up on non-compliance or incomplete documentation/eforms, as appropriate
  • Administer and adjudicate the completion of Skills Questionnaires to Offshore Workers, ensuring exam conditions are maintained at all times, providing results feedback to candidates
  • Present Company Induction to new starts ensuring that delivery is effective and well-received by the audience
  • Maintain Company Induction material and ensure relevance and effectiveness of material
  • Issue 'Passed' or 'Not Passed' notifications to projects and relevant stakeholders in line with expected timelines
  • Complete and submit Training Requisitions for any training required, and ensure course completion by new starts
  • Ensure that all personal data is managed in line with the Data Protection legislation and Company policy
  • Maintain accurate and complete worker records and ensure that all systems are updated and that data quality/integrity is maintained at all times
  • Produce accurate and timely reports in line with reporting schedule and/or on demand requests
  • Accurately update trackers and all applicable documentation, as appropriate
  • Liaise with HR Operations' teams and employees from various projects and functions on a daily basis in order to provide a quality HR Administration service, ensuring business needs are always met
  • Deal promptly and politely with queries raised by employees, managers and external stakeholders; preferably face to face, but also by email or over the telephone
  • Support colleagues with day-to-day activities to ensure that deadlines and standards are met and commitments honoured
  • Participate in training/mentoring of new and existing colleagues
  • Ensure own understanding and compliance with HR policies and procedures, as well as mandatory Ethics and Compliance requirements
  • Attend meetings as required
  • Any other relevant duties, as directed

Qualifications:

Standard Grade English or equivalent
Standard Grade Arithmetic or equivalent
Standard Grade Mathematics or equivalent

Essential:
Demonstrable experience in a busy, fast-paced organisation
System/Database management

Desirable:

HR Administration experience
Good understanding of HR Administration processes and practices
Experience of a Matrix organisation
Oil and Gas industry experience

Excellent written and verbal communication skills.
Good relationship building skills; understanding of internal customer relationship and ability to work with people at all levels
Customer-focused and solution-driven
Discreet and ability to maintain confidentially at all times
Ability to work effectively as part of a team and autonomously.
Able to prioritise a demanding workload in line with requirements, whilst maintaining accuracy and delivery in line with expectation
Positive, with a "can do" attitude; pride in own work and a flexible approach to working.
Willingness to learn and ability to apply continuous learning in order to add value to the business.
Assume responsibility for own work completion, as well as quality of work delivered
Visible demonstration of the Company values and behaviours

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