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HR Operations Focal Point

  • Job type: Contract
  • Sector: Energy, Oil & Gas
  • Discipline: HR & Recruitment Specialists
  • Location: Aberdeen
  • Salary:
  • Job reference: 2018-12078_1533805493

Job Description

Role Overview

WorleyParsons is looking to recruit a HR Operations Focal Point within our Aberdeen city centre office. This is a fixed-term staff position, initially for 6 months.

Purpose/Role

  • Provide a comprehensive and professional customer-focused service in support of the HR Business Partner / Advisor and in line with best practice that delivers requirements on time through effective, clear and concise communication and awareness of customer, employee and business needs.
  • Areas of responsibility will include dedicated offshore assets
  • The incumbent must ensure the operation of best practice in all processes and procedures through personal development and feedback and will also support colleagues to achieve team effectiveness through efficient processes and positive behaviours
  • The Operations Focal Point will be the main point of contact for all employee communication, and must be able to stand in for the HR Advisor, dependant on the activity required and should be comfortable in dealing with employees, Management and Supervision at all levels of client organisation.

Focal Point

  • Act as Focal Point for all offshore workers on responsible assets, ensuring effective, appropriate and timely communication on all relevant issues, including HR, payroll and general queries, with employee is maintained.
  • Act as Focal Point for client supervision, providing a professional customer-focused service in support of the HR Advisor.
  • Carry out Heliport and Offshore visits as required.

Employee relations

  • To provide accurate advice to employees and management on general HR policies/procedures and effectively and appropriately manage the processes around these policies seeking support from the HR Adviser as appropriate.
  • To provide accurate advice to employees regarding current employment legislation, policy and procedure, in line with guidance from HR Management to ensure minimal risk to the business and best practice.
  • Support the HR Advisor in the management of redundancy, grievance and discipline investigations appropriate to legislation and best practice in order to minimise risk to the business.
  • Responsible for the management of maternity, paternity and sick absence issues.
  • Focal Point will attend meetings with a line manager and employee to discuss these issues, and facilitate the correct use of occupational health and absence management ensuring best practice and company policy are adhered to.
  • The HR Operations Focal Point must advise the HR Business Partner / Advisor of any issues which may potentially pose a risk to the business.
  • Work jointly with Payroll and Commercial Teams to ensure that any payroll problems are investigated and resolved. These can be underpayments or overpayments.

HR General

  • Ensure that all documentation is processed correctly and timely for all transfers to and from the contract and that the HR systems are up to date and accurately reflective of the current situation.
  • Utilise HR database to provide reports from the system on an ad-hoc basis as required and within required timeframes.
  • Provide support to ensure all HR systems are accurately updated as soon as changes take place and are maintained through effective liaison and awareness of personnel movements and changes.
  • Maintain a comprehensive knowledge of the available compensation and benefits packages, flexible benefits and pensions package, in order that any employee queries can be dealt with effectively and in line with Worley Parsons policies and processes.
  • Ensure onboarding of personnel who are new to the project/function through effective project induction.
  • Manage headcount and forecasting activities, as advised by HR Advisor, within project and function in order to support the business deliver on manpower requirements. ·
  • Support the HR Advisor in manpower planning and down man activities in line with best practice and legislation in order to minimise potential redundancy, notice, and reputation costs and maximise cost efficiency and skill retention for the business.
  • Minimise potential for over/underpayments and ensure that any which occur are recovered.
  • Ensure all processes are actioned in an efficient manner so as to avoid any additional cost to the business.
  • Develop & maintain effective communications with SHEQ department in all aspects of people related safety issues, and help drive a culture of high safety performance in the business in line with strategies and goals.
  • Demonstrate and promote the principles of WorleyParsons Safety Essentials at all times.

Role Requirements

  • CIPD associate or member
  • Higher English or equivalent

Experience

  • Generalist HR experience at senior administration and/or coordination level

Desirable

  • Experience of a matrix organisation
  • Oil & Gas industry experience
  • "Coordinator" level experience in another organisation
  • Compensation/benefits experience

Personal Qualities, aptitudes and skills

  • Excellent written and verbal communication skills
  • Able to present self confidently
  • Data rational
  • Attention to detail
  • Able and willing to challenge situations in line with HR best practice
  • Hands on person who likes to get involved in the detail and follow through on situations to completion
  • Good organisational skills
  • Ability to effectively work alone or in groups
  • Ability to work on own initiative
  • Ability to manage deadlines and deliverables
  • Desire to progress into a more senior HR role
  • "Can Do" attitude
  • Professional manner and appearance
  • Ability to chair meetings through a defined agenda

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