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Expeditor II

  • Job type: Permanent
  • Sector: Energy, Oil & Gas
  • Discipline:
  • Location: Aberdeen
  • Salary:
  • Job reference: 2019-15726_1575461027

Job Description

Worley is recruiting an Expeditor Level II to join our Ithaca Project, based in Aberdeen for a duration of 12 months.

Role Overview:

The Expeditor will provide insight into supplier's progress toward meeting purchase order requirements, particularly delivery schedules. Gather available data to explain requirements against which supplier's progress can be measured. Monitor and report that progress to project management. Develop alternative and timely schemes to keep progress on schedule for project requirements. Perform the assigned tasks and provide supervision and guidance to assigned personnel.

Key Aims and Objectives:

  • Ensure all deliverables related to packages, equipment, materials and documentation are met or improved upon as per project schedule
  • Co-ordination of deliverables from both supplier organisations and internal disciplines
  • Understand and have the ability to analyse and challenge manufacturing production schedules relating to packages, equipment and material items

Key Responsibilities:

  • Achieve on time delivery of packages, equipment and material items as well as project documentation, as a minimum
  • Ensure any instances of negative variance to achievement of PO requirements is pro-actively managed with appropriate mitigations
  • Ensure compliance with Worley code of conduct
  • Manage appropriate relationships with suppliers and key stakeholders
  • Support Senior Expeditor/Senior Procurement team with input into project PEP and expediting strategy and where necessary the trade compliance plan
  • Achieve on time delivery of packages, equipment and material items
  • Actively input and support in the development of scope specific expediting strategies and plans, as appropriate
  • Ensure key document deliverables are submitted and approved within the required timescale
  • Develop good working relationships with suppliers
  • Obtain supplier reports, analyse and challenge prior to project distribution
  • Carry out/execute field expediting visits or prescribe scope for externally resourced field expediting visits, capturing findings in detailed report
  • Ensure all project stakeholders are aware of latest expediting information with respect to project deliverables
  • Update project reporting systems and tools with latest information
  • Maintain and produce project specific expediting report, as well as chair/lead an expediting status report (ESR) meeting
  • Provide project specific information for input to Project Management Reporting
  • Support the Senior Expeditor/Senior Procurement team with ongoing Supplier performance management
  • Work closely with Quality Control and Material Controllers to ensure purchase orders are released, shipped and receipted in a timely manner. This also includes supporting the QA team with ongoing inspection and test plan (ITP) management
  • Work closely with Quality Control, Material Controllers and Procurement team to address any OS&D/NCR issues, including leading progressive learning initiatives as required
  • Ensure ongoing electronic filing of key correspondence in the designated PO filing structure, also ensuring Expeditor Level I resource is performing in this area
  • Promote Health, Safety, Security and Environment within the Supply Chain

Role Requirements

Qualifications/Training

Essential:

  • SVQ/Standard grade education or equivalent
  • Demonstrable relevant experience and exposure

Desirable:

  • Higher Grade Education or equivalent

Experience

Essential:

  • Proven experience in expediting delivery of packages, equipment and material items and design data from suppliers in line with contractual delivery dates
  • Good understanding and adherence to expediting procedures, with the ability to support input into project expediting plan and PEP
  • Proven track record of building productive relationships with suppliers and subcontractors
  • Demonstrate the ability to manage and co-ordinate multiple purchase orders and associated deliverables with a range of different material types and associated criticality ratings
  • Proven capability to analyse and challenge supplier production schedules to identify areas of concern, lagging indicators and associated mitigation initiatives
  • Good understanding of shipping release requirements in terms of customs and shipping requirements
  • Demonstrate good organisational and co-ordination skills
  • Computer literate with experience of various supply chain systems
  • Competent in maintaining and updating project reports accurately
  • Ability to lead a expediting status meeting, reporting progress, managing associated actions and follow ups
  • Ability to liaise and effectively communicate at all levels of the business, both internally and externally
  • Demonstrate a strong commitment to HSSE

Desirable:

  • Experience gained in the oil and gas industry
  • Experience with line management/supervision of lower level Expediting team
  • Computer literate in the use of Microsoft software

Personal Qualities, Attitudes and Skills

  • Individual who can work as part of a team and also on their own initiative
  • Assertive and persuasive individual
  • Strong analytic skills
  • Actively promotes good business ethics
  • Demonstrates a strong commitment to safety
  • Well organised with effective time management skills
  • Good verbal, written and communication skills
  • Highly motivated, driven and pro-active, constantly seeking to achieve or improve project schedules
  • Flexibility to comply and adapt to company and customer requirements

Competencies - Technical

  • Ability to lead meetings (bid clarification, kick-off, progress, etc)
  • Lead the expediting input in the completion of supplier performance reviews (e.g. FPAL) for assigned scopes
  • Understand and challenge supplier production schedules
  • Knowledge of documentation requirements and the DCC function / process, e.g. document coding, approval cycles, and documentation close out (Technical Manuals & Data Dossiers)
  • Understanding the requirement for Inspection Notifications

*Certain benefits are not applicable to employees who reside outside of the UK

*As a people business we support flexible working and champion diversity and inclusion at all levels. We offer excellent remuneration and benefits packages, a friendly, professional, dynamic and flexible work environment along with the opportunity to develop your career prospects.

Similar jobs

  • Salary None specified
  • Location Aberdeen
  • Job type Contract
  • Job Description Worley is recruiting a Material Controller Level II for our Chrysoar Project to be based at our Aberdeen office for a duration of 12 months intially. Key Objectives: Efficient and effective control

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